Kit Intelligence
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Kit room operations — re-imagined

Every shirt.
Every scan.
Accounted for.

For most clubs the kit room is the last thing still run on memory and a marker pen. Kit Intelligence makes it a live ledger — scan it out, allocate it to a person, and put an end to lost kit and over-ordering, the two things a spreadsheet never fixes.

Automated scanning from phone or tablet — no need for additional hardware
Low-stock emails and notifications — before you run out, not after
Every unit attributed to a person and recorded
The room, right now LIVE · simulated
Latest scan · OUT
Scanned Allocated Logged
0Out today
0In today
2Below min
OUT · 2 × Training top · M — J. Carter (U21) IN · Stock receipt — 24 × Match sock · L OUT · 1 × GK gloves · 9 — S. Okafor (First Team) OUT · 3 × Bibs — pool stock, Academy Centre ALERT · Training top · M below minimum at Training Ground OUT · 1 × Rain jacket · L — M. Reid (U18) TRANSFER · 12 × Base layer · S — Training Ground → Academy Centre OUT · 2 × Shorts · M — T. Nowak (First Team) OUT · 2 × Training top · M — J. Carter (U21) IN · Stock receipt — 24 × Match sock · L OUT · 1 × GK gloves · 9 — S. Okafor (First Team) OUT · 3 × Bibs — pool stock, Academy Centre ALERT · Training top · M below minimum at Training Ground OUT · 1 × Rain jacket · L — M. Reid (U18) TRANSFER · 12 × Base layer · S — Training Ground → Academy Centre OUT · 2 × Shorts · M — T. Nowak (First Team)
The product

Scan. Allocate. Alert.

Three moves cover your whole day in the kit room. Everything else — the intelligence, the alerts, the forecast — all comes from this.

01
Scan

Point the kit-room iPad at a QR label and tap OUT. About three seconds — and it works offline, queueing scans until the signal returns.

02
Allocate

Every allocated item lands on a person's ledger — player or staff, squad, size, date. Pool stock like balls and bibs skips the ceremony.

03
Alert

The moment stock dips below minimum, the right person gets one email — not one per scan. Push notification if they want it on their phone.

Kit Intelligence
Scan · Training Ground
Scan out
Training top · M
Training wear · SKU TT-M-01
OUT
JC
J. Carter · U21
On their ledger · size M · 12 Jul
3s
Stock now 13 · below minimum. One email sent to the kit manager.
The intelligence layer

Understanding, not admin.

Every scan, receipt and stock level generates data. Intelligence is where this data becomes a decision — what's running low, what's moving fast, what's coming next.

Daily kit out — last 30 days
30 complete days, to yesterday. Hover any day — match days are the peaks.
peak 35
18
13 Jun936 out scans · avg 31/day12 Jul
Kit health
Cover days, burn rate and minimums — weighed into one score.
Training top · M
Training Ground · 7d cover
38
GK gloves · 9
Academy Centre · 15d cover
61
Match sock · L
Training Ground · 24d cover
78
Next-season forecast
412 units recommended across all squads, from growth tiers
Order to the squad, not to a hunch — and stop paying to store what you never issue.
Sudden spike
Bibs at Academy Centre — 26 units in 7 days, 3.2× normal.
Ran dry
Base layer · S at Training Ground — emptied 8 Jul.
Stuck stock
Rain jacket · L — 18 on hand, no movement in 90 days. Transfer or archive.
Ask your kit room a question.

Your in-built Kit Intelligence assistant lives within your inventory, understanding your items, your staff and your players.

Scripted preview. In the product this is a live assistant with seventeen tools over your inventory.
Your Kit Room

Built around your club, not the other way round.

It arrives already wearing your club — crest, colours and product name across the app, the sign-in screen, every email and every PDF. Set up for how your club already works, from day one.

Onboarding

From a spreadsheet to live — in 10 days.

We do the setup with you, not to you. Send the messy spreadsheet; we take it from there.

1
Day 1
We import your list
Send your item list and squads. We load it — no data entry for you.
2
Day 3
Your brand goes on
Crest, colours and product name, across the app, emails and PDFs.
3
Day 5
Labels printed
Generate the QR label PDF and print — 24 to an A4 sheet.
4
Day 8
iPads & people
Kit-room kiosks set up with site PINs, staff invited with roles.
5
Day 10
First scan
You're live. The ledger starts filling from the very first OUT.
What's included

Everything the kit room actually needs. Nothing it doesn't.

Guided onboarding
We import your spreadsheet and squads so day one isn't data entry.
Your brand everywhere
Crest, colours and product name — app, emails and every PDF.
QR labels, print-ready
Generate a 24-per-sheet A4 PDF straight from your item list.
Per-person ledgers
Every unit attributed to a player or staff member, on the record.
Offline scanning
Scans queue on the iPad and catch up when the signal returns.
Every export as a branded PDF
Orders, reports, labels and forecasts leave clean and branded, ready to send. Imports come the other way from Excel or CSV.
Exports

Everything leaves as a clean PDF.

Labels for the printer, orders for your supplier, reports for the board — generated straight from live data, branded for your club, ready to send. No copy-paste, no rebuilding a spreadsheet.

PDF
QR label sheet
24 labels / A4
PDF
Next-season order
Supplier-ready
PDF
Kit-health report
Board-ready
Security

Boring where it should be.

A kit room holds people's names, sizes and movements. That data is treated like it matters, because it does.

Security posture Defaults, not add-ons
MFA on every account
Authenticator-app codes on every sign-in, with automatic lockout after repeated failed attempts.
Per-site kiosk PINs
Kit-room iPads sign in with a PIN scoped to that site and to scanning only — never the full app. Rotate one on request and the old PIN dies instantly.
Immutable audit trail
Every sign-in, stock movement and allocation is attributed to a named user, in an audit log a database trigger stops the application editing or deleting. Returns stamp the allocation they close, so the record shows the full round trip.
Tenant isolation in the database
Postgres row-level security keeps each club's data walled off — enforced below the application.
Encrypted nightly backups
AES-256, client-side, with integrity checks on every run.
Hosted in London
UK region, managed Postgres, HTTPS only. Data stays where you'd expect it to.
Kit Intelligence

See your own Kit Room in Kit Intelligence. A 20-minute walkthrough with your item list — bring the messy spreadsheet or the notepad of numbers — that's the point!

Pricing scales with your club — from a single kit room to being spread across multiple sites. We'll walk you through it all on the call.

Book a demo
Book a demo

See your kit room in it.

Tell us a little about your club and we'll set up a 20-minute walkthrough. No slides, just your Kit Room live in Kit Intelligence.

or email hello@kitintelligence.co.uk